program director

application open until JULY 1, 2023.
Please send resume and cover letter to bhamgirlsrock@gmail.com.

job description

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The Program Director (PD) plans, budgets for, and executes all BGRC programs (such as camps, workshops and retreats). The PD is also responsible for planning and executing fundraising efforts for these programs. This is a year-round, salaried position, requiring between 10 and 20 hours per week. Currently, this role requires more hours during the summer, leading up to camp (BGRC’s main program). The PD is accountable to the Board of Directors and all major stakeholders and has no voting rights on the board. 

 

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Responsibilities

 

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General

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• Check the primary BGRC email daily and respond to parent inquiries regarding programs, recommendations for lessons, and other communications relevant to programming within 48 hours. 

• Report to the Board weekly and provide updates on program planning, enrollment, and promotion (a template for these reports can be provided)

• Attend an annual review with the board, including a self-evaluation

• Attend the first 30 minutes of monthly board meetings to check in with the board, share updates and get support where needed (outside of these meetings, you can contact the board at any time via email and expect a response within 48 hours)

 

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Program Coordination

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• Plan BGRC camps, workshops and retreats (this may include booking a venue, booking performers, coordinating gear load-in and load-out, coordinating many volunteers, workshop leaders, or camp counselors, and managing camper and parent communications)

• Design the theme, curriculum and schedule of each program

• Create detailed budgets and submit them to the board for approval 8-12 months ahead of programs

• Coordinate and scout space for programs ahead of time (camp spaces must have a large common area for group activities, 4-5 separate classroom spaces, a kitchen and break area for volunteers, be ADA accessible, and have gender neutral restrooms. Spaces should also be safe for children and align with our values.)

• Submit program proposals to the board, including program dates, budget, venue and an outreach plan, 6-8 months ahead of programs

• Curate resources for campers, parents and volunteers

• Manage camper applications and tuition, including creating and/or editing the registration form as needed

• Monitor enrollment and communicate with parents upon receipt of application (send confirmation of enrollment)

• Manage financial aid and sliding scale tuition and communicate with parents as needed

• Generate and send invoices and confirm receipt of payment before programs

• Coordinate meals for programs when required

• Purchase materials, supplies and gear

• Manage communication to parents and volunteers leading up to programs

• Recruit volunteers, workshop leaders, and campers

 

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Outreach

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• Coordinate promotion of programs at least 3-6 months in advance (“promotion” includes the creation and distribution of marketing materials, presence at tabling events, radio announcements (KUGS, KZAX), press releases to local media, submissions to local calendars, visits to schools and youth groups, and social media posting)

• Update the website as needed

• Build and maintain relationships with camper families and community partners

• Write and send outreach emails to camper families, volunteers and workshop leaders

• Coordinate sponsorship

• Coordinate annual fundraising efforts

• Organize press and outreach lists

• Manage BGRC social media and community presence during the off-season

 

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Volunteer Coordination

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• Recruit volunteers for programs

• Create and/or edit volunteer information and forms on the website to reflect current volunteer needs and programs

• Schedule and lead volunteer orientations and trainings

• Communicate with key volunteers leading up to programs

• Manage volunteers during programs

• Coordinate volunteer appreciation

 

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Compensation 

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Compensation is hourly. The PD can expect to work about 10-20 hours per week, to be paid monthly.